Senior Administrative Coordinator

Job Responsibilities:

Seeking a highly organized and proactive Senior Administrative Coordinator to support our Legal and executive management team. The ideal candidate will be responsible for managing board materials, preparing presentations, arranging conference gatherings, and maintaining a high level of confidentiality. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Prepare, compile, and distribute board meeting materials.
• Ensure all documents are accurate and delivered in a timely manner.
• Create and design presentations for executive meetings and external engagements.
• Collaborate with various departments to gather necessary information and data.
• Plan and coordinate conferences, meetings, and events.
• Handle logistics, including venue selection, catering, and travel arrangements.
• Maintain strict confidentiality of sensitive information.
• Handle confidential documents and communications with discretion.
• Attend meetings and take detailed minutes.
• Distribute minutes to relevant parties and ensure follow-up on action items.
• Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support.
• Assistance to Auditor in connection with directorships in Company Group; updating the list of directorships/roles in Company Group, including communication with the board members of the different internal companies in this connection.
• Assistance to Auditor in connection with Company legal letters to external law firms

Experience:

• Proven experience as an executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills, English and Norwegian.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Able to communicate with top management and the board of directors
• Able to prioritize work and deliver within short time limits
• Flexibility and working capacity

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